12/21/21 Minutes

Minutes

Hoosic Valley PTO

Meeting Date: 12/21/2021 @6:30 pm

Meeting location: In Person Elementary Library

Attendance: Liz, Melissa Kalbfliesh, Bessie Baldwin, Stacy Kyea

• Call to Order at 6:33pm
• Minutes:  Review of minutes
• Officers’ Reports
  • Treasurer’s Report
• Unfinished (Old) business
  • Duck donuts
    • Sold 100 dozen about $500 back
    • Most complicated part is pickup coordination
• Festival of Wreaths
  • Did really well, largest to date
  • Prior to last year only in person, last year was only online, this year both
  • $1640 total
  • Very quick time crunch, next year request to start earlier for people to make wreaths
  • Team of 4 hung them very quickly
  • Need disclaimer next year that all sales are final, no refunds
• Ornament night
  • Fewer than normal participants
• Elem Yearbook
  • Chair is Tiffany Hurley
  • Starting now
  • Drive should be up after winter break
  • A parent volunteered to take pictures, needs district ok
• Money handling policy
  • Needs to exist
  • Liz to send out email for committee formation
• New Business
• School Photographer
  • Return was $1857.53
  • Can we use the smile awards for spring? None were used
  • 10 families used multiple child discount
  • Resigning for next year
• Spring Book Fair
  • Only one week due to covid may 16-20
  • We can open as soon as it’s delivered. Won’t know if we have extra days until scheduled.
  • More advanced reading books this time
• Writing Olympics
  • Push writing Olympics to book fair – possibly May 19th
  • Reach out to hvaa to request no games that night
  • Building request form in and approved for the gym
• Vendor Fair
  • March 13th
  • A few vendors signed up but looking for more
• Replacement yearbook for student
  • $20 approval to replace a lost order never received

•  Future Discussions
• Spring Events
• Book fair
• Writing Olympics
• Color run? GMA to check with the insurance
• PTO insurance
• Childcare during meetings – NHS? Seniors?
  
•   Adjournment  at 6:59