Minutes, February 15, 2017

 

HOOSIC VALLEY

PTO MINUTES


February 15, 2017 @ 6:30

ELEMENTARY SCHOOL LIBRARY

ATTENDEES

VOTING MEMBERS – Darcy Beaulac, Amelia Manders, Tammy Morrissey, Liz Ruepp, Lisa Meehan, Bridget Chapko and Amanda Akin, Patty Yavaniski, Amy Smyth, Janelle Johnson and Christa Waryas.

TREASURER’S REPORT PRESENTED

AGENDA-recap from last meeting

1.Funding request

2.Fundraising-Ideas for 2017 Fundraising

3.Screen Free Week

4.Bingo Night   

5.Custodial and Transportation Breakfast

6.NEW ITEM-Discussion was made regarding a Spring event-“Vendor Fair” a date was set for April 30th, time will be 1-4. Further discussion will be had at the upcoming meetings regarding organization, etc…..

7. Next years pictures.

ACTION ITEMS

AGENDA TOPIC

#1 FUNDING REQUEST:

  • 4th grade re: Brookside and birds of prey, they requested $319.44 for Brookside which was in November  and $250 for birds of prey for FEB/MARCH-MOTION CARRIED-FUNDING REQUEST APPROVED.
  • Kindergarten Carousel ride-Saratoga Springs-Congress Park-$150.00-MOTION CARRIED-APPROVED

#2 FUNDRAISING:

  • A few of the Ideas mentioned for 2017 were
  • Fundraising suggestion:
  • Val’s Sporting Goods online clothing sales for Spring
  • MY color run in fall or spring? $25.00/runner minimum
  • Kentucky Derby party idea
  • Dance party-Marathon Dance
  • Readathon
  • Raffles
  • Carnival
  • Spring event-“Vendor Fair” a date was set for April 30th, time will be 1-4. Further discussion will be had at the upcoming meetings regarding organization, etc…..

FURTHER DISCUSSIONS ON IDEAS WAS TABLED FOR NEXT MEETING

Lots of ideas were received. Should anyone have an idea they would like to share, please feel free to attend our next meeting or email the PTO at hoosicvalleypto@gmail.com

#3 SCREEN FREE WEEKSCHEDULED FOR THE WEEK OF APRIL 10TH- APRIL 13TH- NEED CHAIRS FOR EACH NIGHT

  • A few of the ideas mentioned were:
  • Story time in library- APPROVED FOR THE FIRST NIGHT APRIL 10TH
  • Fitness?
  • Nutrition?
  • Magician-?
  • Bingo-APPROVED FOR FOURTH NIGHT APRIL 13TH

FURTHER DISCUSSION ON IDEAS WAS TABLED FOR NEXT MEETING

Lots of ideas were received. Should anyone have an idea they would like to share. Please feel free to attend our next meeting or email the PTO at hoosicvalleypto@gmail.com

#4 BINGO NIGHTwas successful

#5 CUSTODIAL AND TRANSPORTATION BREAKFASTwent well, suggestions were made to make announcement and flyers for next year.

#6  SPRING EVENT-“Vendor Fair” a date was set for April 30th, time will be 1-4. Further discussion will be had at the upcoming meetings regarding organization, etc…..

#7 NEXT YEAR PICTURES-will be September 28th and September 29th.

TOPICS FOR DISCUSSION FOR FUTURE MEETINGS:

  • Screen Free week, Ericka Silverman will chair- need chairs for each night.
  • Bingo night, Bridget Chapko will chair.
  • Zillah Herrington chair volunteers – Kathy Yaviniski WORKING ON-Zilla Herrington-New Chairs
  • School Banking CAPCOM- NEED TO SEND HOME ANOTHER FLYER REMINDING PARENTS
  • Funding Request (recap), IF ANY
  • Learning Fair
  • Writing Olympics- DISCUSS POSSIBLY ADDING AND ILLUSTRATED SECTION
  • Ideas for 2017 fundraising
  • Discussions on who we should use for yearbooks next year.
  • Discussions on maybe getting a high school student to help out with taking photos for the yearbook. A request for to point and shoot camera’s was requested.

NEXT MEETING

MARCH 15, 2017 @ 6:30pm Elementary School Library

**FYI** The Bylaws set for this organization require that we have an officer election annually.

The officers of this organization shall be a President, Vice President, Secretary and Treasurer.
– Officers shall be elected by ballot at the annual meeting in May.
– Officers shall assume their official duties on July 1 and shall serve for a term of one year and/or until their successors are elected.
There shall be a nominating committee consisting of three members to be selected by the executive committee. The nominating committee shall be announced at the March meeting of the organization.

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