Agenda 12/21/2021

Hoosic Valley PTO

Meeting Date: 12/21/2021 @6:30 pm

Meeting location: In Person Elementary Library

Call to Order

Minutes:  Review of minutes

Officers’ Reports

  • Treasurer’s Report

Unfinished (Old) business

  • Duck donuts
  • Festival of Wreaths
  • Ornament night
  • Elem Yearbook
  • Money handling policy

New Business

  • School Photographer
  • Spring Book Fair
  • Writing Olympics
  • Vendor Fair
  • Replacement yearbook for student

Future Discussions

  • Spring Events
  • PTO insurance
  • Childcare during meetings – NHS? Seniors?

Adjournment

Festival Of Wreaths

Thank You for your support of the 2021 Festival Of Wreaths! You helped make this our most successful year ever!

Our 2021 Festival Of Wreaths winners are –

Christmas Cheer – Chris D.

Hit the Trails – Lilith B.

Get Caffeinated – Jim S.

Christmas Spirit – Kaile Kenyon

Santa Claus Is Coming To Town – Dawn T.

Stay Warm and Toasty – Lisa M.

We Wish You A Fidget Christmas – Andrea D.

Bee Merry – Kim S.

K9 Christmas – Jess M.

Country Christmas – Megan L.

Rainbow Sparkle – Scarlett L.

Merry Grinchmas – Jayson R.

Snowman Delight – NJ C.

Divine Chocolate Cheer – Andrea S.

Buffalo Bills – Carlee Y.

Antler Greetings – Nahla S.

Self Care – Emmalee W.

A Lotto Luck – Priscilla I.

Farmhouse Everyday – Jess T.

Farmhouse Christmas – Carrie D.

Rustic Holiday – Callie B.

Winners will be contacted for pickup. Thank you to everyone that participated – your contributions enable us to continue supporting our teachers and students!

Hoosic Valley’s Festival of Wreaths 2021

Here’s your chance to support our fabulous Festival of Wreaths fundraiser. Between Dec 3-17th, your 50 cent donation gets you a single ticket to place in the running for your favorite wreath. The more you donate, the greater your chances to take one home! Use the code ARMSLENGTH on any donation of $7.50 or more to receive a 33% discount.

Tickets will also be available to purchase in person at the Winter Concerts!

AGENDA 11/16/2021

NOVEMBER AGENDA

Hoosic Valley PTO

Meeting Date: 11/16/2021 @6:30 pm

Meeting location:  Elementary Library

Call to Order

Minutes:  Review of minutes

Treasurer’s Report

Funding Requests

  • Trish Pallozzi – $75 4×8 banner
  • Janet Folkman – Nature’s Miracle (3) $9.99
  • HS Yearbook Ad

Unfinished (Old) business

  • Fall Fundraiser
  • Membership Drive
  • School Pics
  • PT conference dinner
  • Elem Staff room
  • School Banking
  • Treasurer Position
  • Money Handling Policy

New Business

  • Mr Apostol – Capital Project
  • December Events
    • Festival Of Wreaths
    • Ornament Night

 Future Discussions

  • PTO insurance
  • Vendor Fair

 Adjournment  

PTO MINUTES 10/20/2021

PTO MINUTES

Meeting location: Elementary library @ 6:30

10/20/2021

Minutes:

Attendees:

Stacy Kyea, Bessie Baldwin, Lisa Meehan, Amelia Manders, Liz Ruepp, Carolyn Gifford, Sarah Weber, Erin Coffin

Call to Order: 6:34pm

Minutes review from

Officers Reports:

  1.  Treasurer’s Report:  in touch with Connie, agreed to do taxes, have bank statements Started new fiscal year, different balance in bank acct verus registrar

Committee:

  1.  School supply Committee:  Lisa is getting lots of emails from vendors.  We are cutting ties with our last vendor.  Sarah will volunteer if PTO runs their own school supply.  We will readdress the issue closer to the end of the school year, and will not commit to any company right now.

Old Business:

  1.  Tenure Gifts: Virtual vote for yes. 8 staff members, 20.00 Dunkin gift cards Total of 160.
  2. Fall Fundraiser:  Saratoga olive oils (Lisa’s idea another school was doing it), Mixed bags (in the past) worked well
  3. Membership Drive:  Flyers trickled out the last 1 ½ weeks ago.  Got a decent response.  No paper membership forms.  Liz will touch base with the teachers
  4. School pics volunteers:  Cori is asking for 2 volunteers for both days. Perk of volunteering:  Free photos.  Reach out to PTO members who are already “volunteers”
  5. PT conference Dinner:  November night dinner.  Normally due a “potluck”  Liz will contact Mr Foti with what we can do.  Maybe do a “snack” option of pre packaged food through sign up genius.  
  6. Elem Staff Room:  Need Mr Foti to go any further with redoing this room.
  7. School Banking:  Should be able to proceed Kristee smith will continue doing it.
  8. Book Fair:  Arrived on Friday, set up Monday doing all previews this week.  Can buy Wednesday during school, after school Thursday and Friday.

New Business:

  1.  Meeting Dates:  Set for year:  11/16, 12/21, 1/18, 2/8, 3/15, 4/19, 5/17 until new elections
  2. Treasurer Position:  Amelia is stepping down and will be looking for a volunteer for a position.  Amelia will sit down with the new treasurer and do a review of everything with them.  
  3. Money Handling Policy:  We currently don’t have one.  It is a huge liability.  They have a “tally” sheet chairperson and other PTO members and initial sheet.  Do it separately then give the paper to the treasurer.  We need a written policy on the flow of money and how it happens and where the PTO debit card is kept.  And are we supposed to be reimbursed for tax?    

Future Discussions:

  1.  PTO insurance:  Put up for a vote in the next month or 2
  2. December events
  3. Festival of Wreaths:  Erika is usually in charge of it.  Want to expand into high school.  But PTO would need a volunteer within the school to make that happen.  Maybe involve the student council or honor society.
  4. Ornament Painting:  Need a volunteer to head committee:  If necessary Lisa and Carolyn can do it

Adjournment:  7:54pm

May 2021 Minutes

PTO MINUTES 5/5/2021

5/5/2021 @ 6:30pm

Virtual zoom meeting

_________________________________________________________________

Attendees:

Carolyn Gifford, Liz Ruepp, Mr P, Bridget Chapko, Cori Kinnicutt, Sarah Weber, Tiffany Hurley, Mark Foti, Erika Silverman, Stacey Kyea, Melissa Kalbfliesh

Mtg start time: 6:33pm

Officers Report:

June 9 Agenda

Hoosic Valley PTO

Meeting Date: 6/9/2021 @6:30 pm

Meeting location: Parking Lot

  • Call to Order
  • Minutes:  Review of minutes from 5/5/21
  • Officers’ Reports
    • Treasurer’s Report
  •   Committee Reports 
    • Yearbook
  • Unfinished (Old) business 
    • Spring raffle
    • School Photographer
    • School Supplies
    • Book Fair
    • Food Truck
    • Sensory Path
    • Zillah
    • Senior walk
    • Scholarships
  • New Business
    •  Funding request – Mrs Hastey
  • Future Discussions
  • Adjournment 

Order Your School Supplies Today!

If you are interested in one stop school supply shopping – our store is now open!

Lists were created by our Hoosic Valley teachers for each grade level.

Free shipping to school for orders placed by June 20.

Kits will be in you child’s classroom on the first day of school.

***after placing an order, you will receive a confirmation email regarding your order from The Write Stuff. If you do not get the email, the order was not completed****