Programs

Meeting Minutes

Date: September 22, 2022

Time: 6:30 pm

Location: Hoosic Valley Elementary School library

In Attendance

President: Liz Ruepp

Vice President: Lissa Kalbfliesh

Secretary: vacant

Treasurer: Carolyn Gifford (virtual)

In Person attendees:  Lisa Meehan, Tiffany Hurley, Denile Paro

Virtual attendees: Alyla Goldman, Brandee Silloway

Call to Order:

The meeting was called to order at 6:37pm

Approval of Minutes

The minutes from the June meeting were not presented due to the transition of roles, that resulted from the resignation of the past Treasurer. Carolyn Gifford is now the Treasurer. 

The board moved to appoint Lisa Meehan to the secretary position for the remainder of the term.

Committee Reports

  • School Supply Kits:  Lisa reported that 103 kits were sold in May thru August. Delivery was on September 1st and went smoothly (with assistance from the office staff and Meghan Luskin). A check for the fundraising portion in the amount of $282.75 is being mailed to the Elementary School office by the vendor.

Unfinished (Old) Business:

  • Town Hall concert: Liz reported that HVPTO was invited to participate in the Schaghticoke town hall concert selling of 50/50 tickets in return for half the proceeds of the drawing. This is a lucrative fundraiser with very little input of effort. It was noted that the unavailability of the original volunteers lead to a last minute call for help and ideally needs 2 or 3 volunteers to fulfill our obligations to participate in this event. $470 was collected.

New Business

  • 2022-23 Meeting Dates: Those present agreed to hold regular meetings on 3rd Tuesday of each month while school is in session. Any changes to that schedule will be publicized through the website, email and Parent Square.
  • Folders for K & 1st grade: Cori Kinnicut recommended purchasing Hoosic Valley folders to be given to students in several grades at the beginning of the school year. It was decided to look into the cost and consider this for next school year. Anyone with specific comments or concerns should contact Lissa.
  • Tenure Gifts: 12 Hoosic Valley teachers & staff are up for tenure. Voted to purchase congratulatory cards containing $20 Vanilla gift cards for each, to be presented at the upcoming district tenure reception.
  • Indoor Recess Carts: The grant money from the Stewart’s match program form 2021 ($2000) is earmarked for Indoor Recess carts and activities. Liz is currently in discussions with Mrs. Greco to coordinate and decide the current needs and logistics of these purchases.
  • Passive Fundraisers: Amazon Smiles fundraiser will continue. A link for participating is on the HVPTO website. Some previously used passive fundraisers (BoxTops for Education, Hannaford Tools for Schools) are no longer available. Any ideas for similar types of fundraisers should be brought forward for consideration.
  • Halloween Night
    • Tiffany Hurley and Carolyn Gifford volunteered to chair the event this year’s Trunk or Treat which will be held Friday October 28. Anyone interested in helping should contact them.
    • Lisa Meehan was approached by Valley Falls library to gauge interest in joining with them in bringing a singer/storyteller event as part of the Halloween festivities. There is interest by those present but more details are needed. Lisa is gathering that information and gauging community interest and will call for a virtual vote if the funds of approximately $250-275 is going to be requested.
  • Pictures Days:  Elementary picture days thru Adirondack Studios will be October 20 and 21. Two volunteers are needed for each day; volunteers get a free photo package for their child. Contact Liz if you are interested.
  • Scholastic Book Fair
    • Currently scheduled for October 17-28
    • Discussion regarding the timing of this event – if the singer/storyteller event could overlap, there would be ideal opportunities to bring families in to buy from the book fair as well. 
    • Need volunteers during the preview days, whatever time can be given is appreciated 
    • Suggestion was made to check if high school reading buddy helpers and parents of the youngest grades could assist.
    • Book Fair is in great need of a person to take over this event and chair it in the future. Ideally, the person could shadow this year to learn the process. Please see Liz or Bessie Baldwin if you are interested.
  • Plants for Staff Rooms: Discussed the need to liven up staff rooms at both building with green plants. Liz will look for reasonable priced items or donations and bring it forth for future vote.
  • School Banking: A volunteer is needed to chair. It has been on hiatus during COVID and a new chairperson could establish the schedule and frequency of doing school banking. If interested, contact Liz.
  • Membership Drive: Discussion about recruiting new members. Flyers will be going home with elementary parents, recruiting was done at both open houses and new members can sign up on website at any time. 
    • Going forward, the focus will be on rapid, meaningful communication in order to get members and non-members interested in sharing ideas, input and their time. PTO has been added as a Group in the Parent Square App so hopefully that new outlet for communication will be helpful for keeping connected and increase engagement. 
  • Vendor Fair- Denile will chair. Scheduled for March 12. 

Next Meeting

Date: October 18, 2022, 6:30 pm Elementary School library

Motion to adjourn was at 7:48pm

submitted: LJM 9/26/22

September 22, 2022 Agenda

Hoosic Valley PTO

Meeting date:  9/22/2022 @ 6:30pm

Meeting location:  Elementary School library 

  • Call to Order
  • Minutes:  Review of minutes
  • Committee Reports 
    • School Supply Kits
  • Unfinished (Old) business 
    • Town Hall Concert 
  • New Business
    • Meeting dates
    • Folders for K & 1st grades
    • Tenure Gifts – 12 teachers & staff
    • Indoor Recess Carts – Stewarts grant
    • Passive Fundraisers – amazon smile, others?
    • Halloween Night – planning, committee, location
    • Membership Drive
    • Picture Days – Oct 20, 21, need volunteers
    • Plants for staff room
    • Book fair – Oct 17-28
    • School Banking – restart?
  • Funding Requests
    • N/A
  • Future Discussion
  • Adjournment 

June 21, 2022 Agenda

AGENDA

Hoosic Valley PTO

Meeting date:  6/21/2022 @ 6:30pm

Meeting location:  Elementary School library

  • Call to Order
  • Minutes:  Review of minutes
  • Committee Reports 
    • Yearbook
    • Writing Olympics
    • School Supply Kits
  • Unfinished (Old) business
    • Meet the Candidate Night
    • Teacher Appreciation
    • Learning Fair
    • Book Fair/Zillah
    • Senior Gift
    • Scholarships
  • New Business
    • Town Hall Concert 6/30
  • Funding Request
    • Granted via virtual vote
      • Camp Day bouncy bounce and popcorn $549.70 benefiting all elementary students
      • 6th grade science “rockets” $100 benefitting 75 students
  • Future Discussion

  • Adjournment

4/12/2022 Agenda

AGENDA

Hoosic Valley PTO

Meeting date:  4/12/2022 @ 6:30pm

Meeting location:  Elementary School library (hybrid)

  • Call to Order
  • Minutes:  Review of minutes
  • Committee Reports 
    • Yearbook
    • Writing Olympics
    • School Supply Kits
  • Unfinished (Old) business
  • Meet the Candidate Night
  • Learning Fair
  • Spring Pictures- March 25
  • PTO presence at spring events
  • Donations
    • Oriental Trading
    • Kendra Scott
    • Aldi
    • Chipotle
    • Harbor Freight
    • American Girl
  • New Business
    • Meet the Candidate
    • Teacher Appreciation        
    • Senior Walk
    • Spring Activities/ Fundraiser
  • Future Discussion

  • Adjournment

3/15/22 Agenda

Hoosic Valley PTO

Meeting date: 3 /15/2022 @ 6:30pm

Meeting location:  Elementary School library

  • Call to Order
  • Minutes:  Review of minutes
  • Committee Reports 
    • Yearbook
    • Writing Olympics
    • Vendor Fair
  • Unfinished (Old) business
    • PARP
    • PTO Insurance
    • Meet the Candidate Night
    • Learning Fair
  • New Business
    • Spring Pictures – March 25
    • PTO presence at spring events
    • Donations
      • Oriental Trading
      • Kendra Scott
      • Aldi
      • Chipotle
      • Harbor Freight
    • Funding Requests
      • Jessia Clark – incubators for kindergarten ≈$300-350
  • Discussion
    • Spring Activities/ Fundraiser
    • Teacher Appreciation
    • Senior Walk

  • Adjournment

2/15/22 Agenda

AGENDA

Hoosic Valley PTO

Meeting date:  2/15/2022 @ 6:30pm

Meeting location:  Elementary School library

  • Call to Order
  • Minutes:  Review of minutes
  • Committee Reports 
    • Yearbook
    • Writing Olympics
    • Vendor Fair
  • Unfinished (Old) business
    • PARP
    • PTO Insurance
  • New Business
    • Funding Requests
      • Eric O’Brien – lunch for Science Research students virtual event ≈$100-150
  • Discussion
    • Spring Activities/ Fundraiser
    • Teacher Appreciation
    • Screen Free Week
    • Meet the Candidate Night
    • Senior Walk
    • Learning Fair
  • Adjournment

12/21/21 Minutes

Minutes

Hoosic Valley PTO

Meeting Date: 12/21/2021 @6:30 pm

Meeting location: In Person Elementary Library

Attendance: Liz, Melissa Kalbfliesh, Bessie Baldwin, Stacy Kyea

  • Call to Order at 6:33pm
  • Minutes:  Review of minutes
  • Officers’ Reports
    • Treasurer’s Report
  • Unfinished (Old) business
    • Duck donuts
      • Sold 100 dozen about $500 back
      • Most complicated part is pickup coordination
  • Festival of Wreaths
    • Did really well, largest to date
    • Prior to last year only in person, last year was only online, this year both
    • $1640 total
    • Very quick time crunch, next year request to start earlier for people to make wreaths
    • Team of 4 hung them very quickly
    • Need disclaimer next year that all sales are final, no refunds
  • Ornament night
    • Fewer than normal participants
  • Elem Yearbook
    • Chair is Tiffany Hurley
    • Starting now
    • Drive should be up after winter break
    • A parent volunteered to take pictures, needs district ok
  • Money handling policy
    • Needs to exist
    • Liz to send out email for committee formation
  • New Business
  • School Photographer
    • Return was $1857.53
    • Can we use the smile awards for spring? None were used
    • 10 families used multiple child discount
    • Resigning for next year
  • Spring Book Fair
    • Only one week due to covid may 16-20
    • We can open as soon as it’s delivered. Won’t know if we have extra days until scheduled.
    • More advanced reading books this time
  • Writing Olympics
    • Push writing Olympics to book fair – possibly May 19th
    • Reach out to hvaa to request no games that night
    • Building request form in and approved for the gym
  • Vendor Fair
    • March 13th
    • A few vendors signed up but looking for more
  • Replacement yearbook for student
    • $20 approval to replace a lost order never received
  •  Future Discussions
  • Spring Events
  • Book fair
  • Writing Olympics
  • Color run? GMA to check with the insurance
  • PTO insurance
  • Childcare during meetings – NHS? Seniors?
  •   Adjournment  at 6:59

1/18/2022 Agenda

AGENDA

Hoosic Valley PTO

Meeting date:  1/18/2022 @ 6:30pm

Meeting location:  Elementary School library

  • Call to Order
  • Minutes:  Review of minutes
  • Committee Reports 
  • Yearbook
  • Writing Olympics
  • Vendor Fair
  • Unfinished (Old) business
  • Duck Donuts
  • PTO Insurance
  • Money Handling Policy
  • New Business
  • Funding Requests
  • Student Request
  •  $20 tetherball
  • $40 Playground Kickballs
  • Future Discussion
  • PARP
  • Spring Activities/ Fundraiser
  • Adjournment